Real Estate Agencies

You Handle Closings. AI Handles Calls.

How It Works

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1. 📞 Clients Call or Message Your Agency

Your AI agent answers instantly, 24/7, with a human-like voice or chat.

Young woman in headphones using phone and chat bot, online communication

2. 🧠 Qualifies the Lead in Real Time

The AI asks key questions — budget, location, property type — and captures all lead data.

Upon your request, the agent can be programmed to instantly send suggested listings based on the client’s answers, keeping engagement high from the first interaction.

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3. 📅 Schedules a Visit or Routes to the Right Agent

Meetings are booked based on your calendar availability, or the inquiry is routed to the right real estate agent with all the lead’s details.

AI AGENT'S CAPABILITIES

📞 Call Handling & Lead Capture

🔹24/7 phone answering with human-like voice.
🔹Understands buyer or seller intent using LLM-based logic.
🔹Automatically asks qualification questions (budget, area, type of property).
🔹Captures and stores all lead details.
🔹Routes calls to the right agent or department based on context.

🧠 Lead Qualification & Filtering

🔹Asks smart, custom-built questions to identify serious leads.
🔹Filters out low-intent inquiries automatically.
🔹Sends qualified leads to the CRM or to assigned agents.
🔹Can prioritize leads based on urgency or buying window.
🔹Updates lead status automatically.

🔹AI can suggest listings based on client preferences.
🔹Sends SMS/WhatsApp/email with available properties.

📅 Viewing Appointment Scheduling

🔹Integrates with each agent’s Google Calendar.
🔹Books property visits automatically based on real-time availability.
🔹Confirms, reschedules, or cancels visits via call, SMS, or email.
🔹Sends automated reminders to reduce no-shows.
🔹Custom logic for multi-agent teams and time slots per region/property.

💬 Multichannel Communication


🔹AI chatbot on agency website with smart lead handling.
🔹WhatsApp / Messenger / Viber integration.
🔹SMS autoresponder (e.g., “Send keyword ‘HOUSE’ to get a callback”).
🔹Dynamic email assistant for FAQ and follow-ups.
🔹24/7 consistency across all channels.

🗂️ Lead & Client Record Creation

🔹Collects full client data (name, contact, preferences, location, timeline).
🔹Creates structured files for CRM integration.
🔹Updates records dynamically if client calls multiple times.
🔹Optional tagging for type (buyer, seller, investor, etc.).

🔐 Privacy & Data Compliance

🔹GDPR-compliant data collection and processing.
🔹Secure storage of personal and property data
🔹Client data only visible to assigned agents/admins.
🔹Custom disclaimers and opt-in messages.

Boost your productivity

Experience unparalleled AI-driven customer engagement solutions. Elevate your business communications with AISolutions where innovation meets efficiency.